Effective Date: January 15, 2026
Last Updated: January 15, 2026

1. Who We Are

Olfactive Aesthetics operates at olfactiveaesthetics.com. We are an artisan perfumery brand and technical perfumery blog dedicated to sharing professional insights, fragrance chemistry research, and bespoke perfume creations.

Contact Information:

• Website: https://olfactiveaesthetics.com
• Phone: +4917630149497
• Address: München BR 82000, Germany

For questions about this privacy policy or your personal data, please contact us using the information above.

2. What Information We Collect and Why

2.1 Information You Provide Directly

Contact Forms & Quote Requests
When you fill out our contact form or request a quote for custom perfume creations, we collect:

• Name
• Email address
• Message content
• Any additional details you choose to share about your perfume preferences

Purpose: To respond to your inquiries, provide quotes for artisan perfumes, and facilitate communication about our products and services.

Newsletter Subscriptions
When you subscribe to our technical perfumery newsletter via MailPoet, we collect:

• Email address
• Subscription preferences
• Subscription date and time

Purpose: To send you technical articles, perfumery insights, and announcements about new blog posts and fragrance releases.

Legal Basis: Your consent (GDPR Article 6(1)(a)) and legitimate business interests (GDPR Article 6(1)(f)).

2.2 Information Collected Automatically

Website Usage Data
Our hosting provider (IONOS) and analytics tools may collect:

• IP address (anonymized where possible)
• Browser type and version
• Device information
• Pages visited and time spent
• Referring website
• Geographic location (country/city level)

Purpose: To improve website performance, understand visitor interests, analyze content effectiveness, and enhance user experience.

Cookies
We use cookies for:

• Essential website functionality (session management)
• Analytics (Google Analytics with anonymized IP)
• User preferences (remembering your settings)
• Email marketing tracking (MailPoet)

See Section 5 for detailed cookie information.

2.3 Comments

If you leave comments on blog articles, we collect:

• Comment content
• Name and email address
• IP address and browser user agent (for spam detection)
• Gravatar profile image (if you use Gravatar service)

Purpose: To display your comment, enable discussions, and prevent spam.

Spam Prevention: We may use automated spam detection services that process your comment data.

3. How We Use Your Information

We use collected information to:

• Respond to inquiries about our artisan perfumes and services
• Process quote requests for custom fragrance creations
• Send newsletter emails with technical perfumery content (only to subscribers)
• Improve our blog content based on reader interests
• Enhance website functionality and user experience
• Prevent spam and fraud on our contact forms and comments
• Comply with legal obligations under German and EU law

We do NOT:

• Sell your personal data to third parties
• Use your data for automated decision-making or profiling
• Share your email with marketing partners without consent
• Process payments directly (quote-based custom orders only)

4. How We Share Your Information

We only share your data with trusted service providers necessary for operating our website:

All service providers are bound by data processing agreements and GDPR compliance requirements.

We will never:

• Sell your data to advertisers or data brokers
• Share your email with third-party marketers
• Transfer data outside the EU without adequate safeguards

5. Cookies

What Are Cookies?

Cookies are small text files stored on your device when you visit our website.

Types of Cookies We Use

Essential Cookies (Required)

• Session management for logged-in users
• Form submission security (CSRF protection)
• User preference storage

Analytics Cookies (Optional)

• Google Analytics (anonymized IP)
• Page view tracking
• User behavior analysis

Marketing Cookies (Optional)

• MailPoet email engagement tracking
• Newsletter open/click tracking

Managing Cookies

You can control cookies through:

1. Browser settings: Most browsers allow you to refuse or delete cookies
2. Privacy preference tools: We respect Do Not Track (DNT) browser signals
3. Analytics opt-out: Use Google Analytics Opt-out Browser Add-on

Note: Disabling essential cookies may affect website functionality.

6. Newsletter & Email Communications

Subscription

When you subscribe to our newsletter, you will receive:

• New technical article announcements
• Perfumery insights and chemistry research
• Fragrance release notifications
• Educational content about perfume formulation

Frequency: As new content is published (typically 1-4 emails per month)

MailPoet Email Tracking

Our newsletter service tracks:

• Email open rates
• Link click rates
• Subscriber engagement

Purpose: To understand which topics interest our readers and improve content quality.

Unsubscribe

You can unsubscribe at any time by:

• Clicking “Unsubscribe” in any newsletter email
• Contacting us directly
• Managing your subscription preferences

Once you unsubscribe, we will remove you from our mailing list within 48 hours. We may retain your email in a suppression list to prevent accidental re-subscription.

7. Data Retention

We retain personal data for:

After retention periods expire, data is securely deleted or anonymized.

8. Your Rights Under GDPR

As a data subject in the European Union, you have the following rights:

Right to Access (Article 15)
Request a copy of all personal data we hold about you.

Right to Rectification (Article 16)
Correct inaccurate or incomplete personal data.

Right to Erasure (“Right to be Forgotten”) (Article 17)
Request deletion of your personal data under certain conditions.

Right to Restrict Processing (Article 18)
Limit how we use your data in specific situations.

Right to Data Portability (Article 20)
Receive your data in a machine-readable format.

Right to Object (Article 21)
Object to processing based on legitimate interests.

Right to Withdraw Consent (Article 7)
Withdraw consent for newsletter or other consent-based processing.

Right to Lodge a Complaint
File a complaint with your national data protection authority (Datenschutzbehörde).

How to Exercise Your Rights

Contact us via:

• Email: [Your contact email]
• Contact form: https://olfactiveaesthetics.com/contact-us/
• Mail: Olfactive Aesthetics, München BR 82000, Germany

We will respond to requests within 30 days as required by GDPR.

9. Data Security

We implement appropriate technical and organizational measures to protect your data:

Technical Safeguards:

• SSL/TLS encryption (HTTPS) for all website traffic
• Secure server infrastructure via IONOS hosting
• Regular software updates and security patches
• Password-protected WordPress admin area
• Email authentication (SPF, DKIM, DMARC)

Organizational Safeguards:

• Access controls limiting who can view personal data
• Regular backups to prevent data loss
• Staff training on data protection

Despite these measures, no internet transmission is 100% secure. We cannot guarantee absolute security but follow industry best practices.

10. Third-Party Websites

Our website contains links to:

• Fragrance ingredient suppliers
• Scientific research papers
• Industry resources
• Social media platforms

We are not responsible for the privacy practices of external websites. Please review their privacy policies before sharing personal information.

11. Children’s Privacy

Our website and perfume products are intended for adults (18+). We do not knowingly collect data from children under 16 without parental consent. If you believe we have inadvertently collected data from a minor, please contact us immediately.

12. Changes to This Privacy Policy

We may update this policy to reflect:

• Changes in our data practices
• New legal requirements
• Service provider updates
• User feedback

When we make significant changes:

• We will update the “Last Updated” date
• We will notify newsletter subscribers via email
• We will display a prominent notice on our website

We encourage you to review this policy periodically.

13. Legal Basis for Processing

We process personal data under the following GDPR legal bases:

• Consent (Article 6(1)(a)): Newsletter subscriptions, optional cookies
• Contract (Article 6(1)(b)): Processing quote requests and customer communications
• Legal Obligation (Article 6(1)(c)): Tax records, legal compliance
• Legitimate Interests (Article 6(1)(f)): Website analytics, security, business communications

When we rely on legitimate interests, we balance our interests against your privacy rights.

14. International Data Transfers

As a German-based business, we primarily process data within the European Union. However, some service providers (e.g., Google Analytics) may transfer data to the USA under:

• EU-US Data Privacy Framework (adequate protection)
• Standard Contractual Clauses (GDPR Article 46)

We ensure all transfers comply with GDPR requirements.

15. Contact Us

For questions, concerns, or requests regarding this privacy policy or your personal data:

Olfactive Aesthetics
München BR 82000, Germany

Email: [Your contact email]
Phone: +4917630149497
Contact Form: https://olfactiveaesthetics.com/contact-us/

Data Protection Authority:
If you believe your data rights have been violated, you may file a complaint with the German Federal Commissioner for Data Protection and Freedom of Information (BfDI) or your local supervisory authority.

This privacy policy is designed to comply with:

• EU General Data Protection Regulation (GDPR)
• German Federal Data Protection Act (BDSG)
• German Telemedia Act (TMG)
• ePrivacy Directive